After talking with your client and you knowing the purpose of the event, where can it be held to
ensure the event runs smoothly with the expected guest count?
Suggestions on selecting a Vendor that can manage and coordinate, if needed, more than one
event while maintaining control over the smallest details.
We have learned that every detail of each event is not managed in the same manner. This
means that event planners outsource or contract many of the services. However, if you work in-
house, there may be staffing already in place to assist with various tasks. If not, you will need to
outsource and ensure to your clients that you have built a reliable vendor list to successfully
complete the project.
Vendors are also known as ‘suppliers’ that provide services needed during or after an event.
We work with many types of vendors and are expected to find and hire them or recommend to
our clients’ which ones they should consider hiring.
Some vendors and/or individuals that engage in planning an event are:
Some vendors and/or individuals that engage in planning an event are:
- Audiovisual
- Balloons
- Catering Services
- Equipment Rental
- Florists
- Corporate Meetings – Foreign Language Interpreter
- Table Linens and/or Chair Covers
- Sending our Invitations or Notices
- Musicians
- Party Supply Rental
- Photographers
- Printers
- Registration Notices
- Corporate Meetings – Security
- Sign Makers
- Sound Systems
Speaker Podium and/or Platform - Outdoor – Tent Rental
- Transportation for out-of-town guests
- Ensure there are Handicap Ramps.
At some venues, these items are available such as a Convention Center or Convention Hall. In
In that case the tables, chairs and linen will be available at a cost.
For large events that could be held outside you may need the services of portable refrigerators,
power generators and power cords. This will be a magnificent event if planned.
