When planning any event you should always expect the unexpected. Not because you want anything outside of the norm to occur; however, always prepare with a Plan B.
Listed below are just a few examples.
Our team had worked hours on setting up a venue with candles for a grand gala. I’m talking about 100’s of vases filled with colored water- topped with flowing candles surrounded by votives. Within hours before the venue was to open a blast of air swept through the room and blew out all of the candles and turned over table toppers.
After a few tear drops we immediately moved to re-arrange the room, drive to the nearest store to purchase led lights while others made a bee-line to a fresh market to purchase flower petals. By the time the guest arrived the room was absolutely spectacular. The up-lights moved the attention from the table tops and the large centerpiece arrangements set on mirrored tile saved the day. I realized that if you want the ambience to last for hours the led lights and light strips can be a party saver.
Here is another example.
I had planned a small formal dinner party and the client wanted traditional alternative and folk music to play for the evening. However, when the guest arrived they wanted to hear contemporary R&B and the Motown sound. The host immediately came to me to see what could be done at the last minute. Before the event I had prepared the DJ for a possible change in the music genre. No doubt it was an easy changeover. By the end of the evening all you could hear was: ‘This was the best party I have ever been to. The food was great and the music was just what I needed to complete my evening.”
No matter what you plan- ALWAYS EXPECT the UNEXPECTED. Our task as the planner is to relieve your stress and put you at ease so you can have fun and Enjoy!
